Minutes can be viewed online below, or downloaded as a PDF file here.
Minutes of the Meeting of North Petherwin Parish Council held on Wednesday 30th September 2015 in the Parish Hall at 7.30 pm.
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Cllr Craig Rowland ,the Chairman, opened the meeting:
Present;
Councillors: T Faull, C Rowland, A Greene, V Cooper, S Uglow,
B Gunby, D Colwill.
Clerk: Miss T Hurford
Apologies: Cornwall CouncillorA Paynter.
Cllr Bellamy.
The above apology was accepted.
Members of the Public present: None
Cllr vacancy:
It was noted of Cllr Law’s resignation.
The Council asked the Clerk to write a letter of thanks to Cllr Law for his time as a Councillor.
There is a notice on the website; Hugofox, North Petherwin Parish Council and on the Parish boards inviting people to apply for the co-option vacancy that currently exists on the Parish Council.
New Councillor:
Cllr Gunby was welcomed by the Parish Council and duly signed his declaration form.
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Consideration of request of Dispensation: None.
Declarations:
a. Of interest in items on the Agenda – non registerable and registerable:
Cllr Colwill declared a non registrable interest on planning item PA15/07866.
b. Of Gifts over £25- None.
Adoption and Signing of the Minutes of July 29th 2015;
It was proposed by Cllr Rowland to omit sentence 9 on agenda item 15/250 this was seconded by Cllr Faull and agreed by all for the Chairman to sign the Minutes of July 29th 2015 as a true and accurate record.
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(CH- Adjourn the meeting)
Public Participation: (Chairman’s discretion)
(CH- Reconvene the meeting)
No public members were present.
Finance
(i) Payments authorized;
T Hurford Wages for August and September 2015
T Hurford Expenses August and September 2015
Rural service invoices for grass cuts and footpaths
Internal Audit invoice £30
Cornwall Council election cost £127.26p
Proposed by Cllr Rowland and seconded by Cllr Greene and all agreed.
It was resolved to make the payments above.
.(ii) Receipts:
HMRC VAT return – 14-15 yr £476.82p
Bank statements to 3rd Sept 2015.
Precept 2nd half £5846.30p and CTGrant £192.
Any other to date
It was noted that Cllr Colwill arrived at 7.55pm.
(iii) General matters relating to Finance:
FSCS deposit changes from £85k to £75k protection per bank account.
An email was received from Cornwall Council informing the Parish Council that they would be receiving a one off payment of £700 towards buying a projector, laptop, usb, and screen.
It was discussed what type of laptop and equipment will be required for the Council to purchase to carry out its duties with the website and planning and all other business.It was decided Cllr Rowland, Cllr Gunby and Cllr Bellamy would look into types of projectors.
The Clerk will apply for website fund once information and help on most suitable equipment is received.
The half year Bank reconciliation was shown and adopted.
(vi) To Agree and adopt a nominated person for the Pension Scheme:
The Council discussed the legislation that employers must nominate a point of contact for a Pension Scheme. The Clerk emailed in June to say she would like to join a pension scheme. The Clerk has asked Hodgsons for a quote to be the point of contact and to carry out the Pension Scheme, which would be NEST on behalf of the Council.
(V) Budget Review 2016-17 and Cashbook from 01/04/15 to 30/09/15
The half year Cashbook was shown and the figures explained and agreed.
The Clerk had given Councillors Expenditure Budget sheets, so that each Councillor could complete draft Budget figures for 2016-17 which once agreed will be used in October’s meeting to complete the Precept request for 2016-17 year.
(vii) Precept to discuss in order to set for 2016-17 year.
Figures were input on a draft precept from the draft budget sheet in order to be able to prepare to set the Precept as agreed at the October meeting.
(viii) Cemetery costs review and funeral directors list.
Cemetery costs were discussed and noted that they needed a full review, so it was agreed to review charges in April 2016.
It was noted that a choice of funeral directors and stone masons was needed and this list will be added to the website.
Planning:
(i) Applications for Consideration received to date:
PA15/07866 – Nescott Farm – change of use barn
Cllr Colwill left the room due to a non registrable interest.
The Council decided to SUPPORT the application.
(ii) Notices of Cornwall Council Decisions:
(iii) General Matters relating to Planning:
Cornwall Council Planning are to pass on £700 to buy equipment when they go paperless and pass on some duties.
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The Agreement for Bennacott Murex was signed and sent back.
The Vice Chairman and Clerk had a meeting with Cornwall Community Foundation to set up the administration for our Community Funds.
The first years £3k from Bennacott is now in our community fund.
We are still awaiting Primrose Solar to send us contracts to sign for the Winsdon Project and also Canworthy project.
It was agreed to invite a member from CCF to our October meeting to ask any questions and discuss setting up a panel to be able to decide on applications for the funds.
Communications Policy;
The Council did not adopt a Communications Policy and decided to review the Policy along with Standing Orders in November.
Website discussion:
The Clerk has now set up a basic website on her own for the Parish Council.
In time more essential items will be added to the website, which can be found at Hugofox, under -Communities, North Petherwin Parish Council.
There is a fund available through Cornwall Associations of Local Councils, for training, pay of hours and a laptop towards setting up of a website. The Clerk has enquired about the fund and as soon as advice on the type of laptop is received, it is agreed for the Clerk to apply for some funding.
Employment Committee:
Cllr Faull the Vice Chairman had written some terms of reference for the employment Committee; these terms were proposed by Cllr Faull, seconded by Cllr Greene and duly adopted.
It was agreed that a policy for grievance/appraisals will be required within the specified time and a green book.
It was decided that Cllr Rowland, Cllr Faull, Cllr Colwill and Cllr Gunby will sit on the Employment Committee.
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15/273 To receive reports from the Chairman, Cornwall Councillor A Paynter, Parish Councillors, Clerk and to include Highways reports:
It was reported that a large pothole was noted between Nescott and Winsdon. The Clerk will report it to Highways.
Correspondence:
A letter of thanks was noted from Kernow Analytical.
Request for donations were noted from Cornwall Air Ambulance and CRUSE bereavement, it was decided not to donate.
Emails on paperless planning, election notice, church fund, waste incentive scheme, code of conduct course, fire and rescue consultation, CRB checks for cllrs, reg of interest, LMP update were read and noted by all.
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Questions and Statements from Councillors, notice of parish events, items for inclusion on future agenda and exchanges of information relevant to the parish.
Cllr Colwill asked if we received Pre-applications for comment and if the Parish Council were able to read what information the Planning department gives to the applicant. It was explained that pre-apps are for the applicant to get advice from planning and that the information is not for the Parish Council to comment but the applicant if they choose may wish to speak to the Parish Council or their County Councillor at their own discretion. Pre-apps can be viewed online. The Parish Council currently only comment on full applications.
It was agreed to put Grit bin for Venton Close on the next Agenda for discussion and a decision.
Standing Orders need to be reviewed and Communication Policy.
Review of final Budget and setting of Precept.
The date of the next monthly meeting was confirmed as Wednesday 28th October 2015 at 7.30pm in the Parish Hall unless otherwise notified.
The Chairman closed the meeting at 10.30pm
Signed……TCH………… Date……30/10/15……………